Obsidian User Guide

 




Useful Terms

User - anyone with an active Obsidian account

Patron - someone visiting the game room to use the facilities as a guest

Game System - the type of gaming console such as Xbox 360, Nintendo Wii, etc.

Game Console - the specific, physical console as referred to in the room such as Xbox #4 or Wii #2

Action Bar - cluster of action-related buttons on the left side of the main screen

Control Panel - the main view in the center of the screen that performs system tasks, also referred to as Home

Account Type - a grouping of permissions that can be applied to an account to allow or deny access to specific content




Getting Started

Logging In
Every user must have a unique username and password. Inputting these credentials on the login page found at http://obsidian.kuhnsystems.com/login grants access to the system.

 

The Action Bar
The Action Bar is the workhorse section of the screen that allows users to perform room operation tasks. The check in/out button for any item is found on the Action Bar.

 

The Control Panel
The Control Panel is responsible for managerial tasks and system changes. This section of the system will vary in appearance and operation based on the permission levels of the active user’s account.

 

The Home Button
Found at the top of the Action Bar, clicking this at any time will take you back to the Control Panel. Use caution when using the Home Button as any data that is being entered or edited will be discarded without confirmation when clicked.

 

Settings
Allows users to modify account types, change personal account settings, and download monthly statistics. Modifying permissions is only available to accounts with the User Management permission enabled. Downloading statistics is only available to Admin accounts.

 

Open Display
Located at the bottom of the Control Panel, this button opens a new tab containing the Live Inventory Display.

 

Live Inventory Display
Displays the current availability of all items in the system’s inventory. Requiring its own browser tab, this is generally displayed on an external monitor for patrons to use as a reference when entering the game room.




Using Obsidian

Game Check Out
  1. On the Action Bar, select Game Check Out.
  2. Choose the system type by selecting the appropriate radio button.
  3. Choose the desired game from the game drop down menu.
  4. NOTE: Only games that are currently available to be checked out are displayed here.

  5. Choose the console the game will be played on from the console drop down menu.
  6. Input the number of players that will be playing this game.
  7. Click Check Out.
  8. You will be returned to the Control Panel where you will see a notification confirming the game has been checked out successfully.

 

Game Check In

  1. On the Action Bar, select Game Check In.
  2. Choose the system type by selecting the appropriate radio button.
  3. Choose the desired game from the drop down menu.
  4. NOTE: Only games that are currently checked out are displayed here.

  5. Click Check In.
  6. You will be returned to the Control Panel where you will see a notification confirming the game has been checked in successfully.

 

Pool Cue Check Out

  1. On the Action Bar, select Cue Check Out.
  2. Choose the desired weight of the pool cue from the drop down menu.
  3. NOTE: Only cues that are currently available to be checked out are displayed here.

  4. Click Check Out.
  5. You will be returned to the Control Panel where you will see a notification confirming the cue has been checked out successfully

 

Pool Cue Check In

  1. On the Action Bar, select Cue Check In.
  2. Choose the desired weight of the pool cue from the drop down menu.
  3. NOTE: Only cues that are currently checked out are displayed here.

  4. Click Check In.
  5. You will be returned to the Control Panel where you will see a notification confirming the cue has been checked in successfully.

 

Ping Pong Paddle Check Out

  1. On the Action Bar, select Paddle Check Out.
  2. Input the desired number of ping pong paddles you wish to check out.
  3. Click Check Out.
  4. You will be returned to the Control Panel where you will see a notification confirming the paddle(s) has been checked out successfully.

 

Ping Pong Paddle Check In

  1. On the Action Bar, select Paddle Check In.
  2. Input the desired number of ping pong paddles you wish to check in.
  3. Click Check In.
  4. You will be returned to the Control Panel where you will see a notification confirming the paddle(s) has been checked in successfully.



Game Management

Adding a Game

  1. Under the Game Management tab of the Control Panel, select Add Game
  2. Input the name of the game to be added in the field labeled Game.
  3. Input the number of copies of the new game using the Copies field.
  4. Select the game system type by choosing the corresponding radio button.
  5. If you wish to add an image file, click Choose File and select a file to upload.
  6. NOTE: The image file must be less than 200kb in size and a file type of .png, .gif, or .jpg

  7. When finished, click Add Game
  8. You will be directed to a confirmation screen, asking if you want to add this game.
  9. Verify that the information is correct. If so, click Save Changes. If not, click Cancel to end the process or Back to take you to the previous screen.
  10. You will be returned to the Control Panel where you will see a notification confirming the game was added successfully.

 

Editing a Game

  1. Under the Game Management tab of the Control Panel, select Edit Game
  2. Choose the system type by selecting the appropriate radio button.
  3. Select the game you wish to edit from the drop down menu, then click Edit Game.
  4. Make the desired changes to the game’s information.
  5. Click Save Changes.
  6. You will be directed to a confirmation screen, asking if you want to edit this game.
  7. Verify that the information is correct. If so, click Save Changes. If not, click Cancel to end the process or Back to take you to the previous screen.
  8. You will be returned to the Control Panel where you will see a notification confirming the game was edited successfully.

 

Removing a Game

  1. Under the Game Management tab of the Control Panel, select Remove Game
  2. Choose the system type by selecting the appropriate radio button.
  3. Select the game you wish to remove from the drop down menu, then click Remove Game.
  4. You will be directed to a confirmation screen, asking if you want to remove this game.
  5. Verify that the information is correct. If so, click Save Changes. If not, click Cancel to end the process or Back to take you to the previous screen.
  6. You will be returned to the Control Panel where you will see a notification confirming the game was removed successfully.



Console Management

Adding a Console

  1. Under the Console Management tab of the Control Panel, select Add Console
  2. Choose the system type by selecting the appropriate radio button.
  3. Input the name of the console to be added.
  4. Click Add Console.
  5. You will be directed to a confirmation screen, asking if you want to add this console.
  6. Verify that the information is correct. If so, click Save Changes. If not, click Cancel to end the process or Back to take you to the previous screen.
  7. You will be returned to the Control Panel where you will see a notification confirming the console was added successfully.

 

Editing a Console

  1. Under the Console Management tab of the Control Panel, select Edit Console
  2. Choose the system type by selecting the appropriate radio button.
  3. Select the console you wish to edit from the drop down menu, then click Edit Console.
  4. Make the desired changes to the console’s information.
  5. Click Save Changes.
  6. You will be directed to a confirmation screen, asking if you want to edit this console.
  7. Verify that the information is correct. If so, click Save Changes. If not, click Cancel to end the process or Back to take you to the previous screen.
  8. You will be returned to the Control Panel where you will see a notification confirming the console was edited successfully.

 

Removing a Console

  1. Under the Console Management tab of the Control Panel, select Remove Console
  2. Choose the system type by selecting the appropriate radio button.
  3. Select the console you wish to remove from the drop down menu, then click Remove Console.
  4. You will be directed to a confirmation screen, asking if you want to remove this console.
  5. Verify that the information is correct. If so, click Save Changes. If not, click Cancel to end the process or Back to take you to the previous screen.
  6. You will be returned to the Control Panel where you will see a notification confirming the console was removed successfully.



Cue Management

Adding a Cue

  1. Under the Cue Management tab of the Control Panel, select Add Cue
  2. Input the cue’s weight and quantity.
  3. Click Add Cue.
  4. You will be directed to a confirmation screen, asking if you want to add this cue.
  5. Verify that the information is correct. If so, click Save Changes. If not, click Cancel to end the process or Back to take you to the previous screen.
  6. You will be returned to the Control Panel where you will see a notification confirming the cue was added successfully.

 

Editing a Cue

  1. Under the Cue Management tab of the Control Panel, select Edit Cue
  2. Select the cue you wish to edit from the drop down menu, then click Edit Cue.
  3. Make the desired changes to the cue’s information.
  4. Click Save Changes.
  5. You will be directed to a confirmation screen, asking if you want to edit this cue.
  6. Verify that the information is correct. If so, click Save Changes. If not, click Cancel to end the process or Back to take you to the previous screen.
  7. You will be returned to the Control Panel where you will see a notification confirming the cue was edited successfully.

 

Removing a Cue

  1. Under the Cue Management tab of the Control Panel, select Remove Cue
  2. Select the cue you wish to remove from the drop down menu, then click Remove Cue.
  3. You will be directed to a confirmation screen, asking if you want to remove this cue.
  4. Verify that the information is correct. If so, click Save Changes. If not, click Cancel to end the process or Back to take you to the previous screen.
  5. You will be returned to the Control Panel where you will see a notification confirming the cue was removed successfully.



User Management

Adding a User

  1. Under the User Management tab of the Control Panel, select Add User
  2. Input user’s name in the field labeled Real Name.
  3. Input a username for the account in the field labeled Username.
  4. Input a password for the account in the field labeled Password.
  5. Confirm the password by reentering it in the next field.
  6. Select an account type from the drop down menu. This account type determines the permissions the account will have.
  7. Click Add User.
  8. You will be directed to a confirmation screen, asking if you want to add this user.
  9. Verify that the information is correct. If so, click Save Changes. If not, click Cancel to end the process or Back to take you to the previous screen.
  10. You will be returned to the Control Panel where you will see a notification confirming the user was added successfully.

 

Editing a User

  1. Under the User Management tab of the Control Panel, select Edit User
  2. Select the appropriate user from the drop down menu, then click Edit User.
  3. Make the desired changes to the user’s information.
  4. Click Save Changes.
  5. You will be directed to a confirmation screen, asking if you want to edit this user.
  6. Verify that the information is correct. If so, click Save Changes. If not, click Cancel to end the process or Back to take you to the previous screen.
  7. You will be returned to the Control Panel where you will see a notification confirming the user was edited successfully.

 

Removing a User

  1. Under the User Management tab of the Control Panel, select Remove User
  2. Select the appropriate user from the drop down menu, then click Remove User.
  3. You will be directed to a confirmation screen, asking if you want to remove this user.
  4. Verify that the information is correct. If so, click Save Changes. If not, click Cancel to end the process or Back to take you to the previous screen.
  5. You will be returned to the Control Panel where you will see a notification confirming the user was removed successfully.



System Settings

Adding an Account Type

  1. In the Control Panel, click Settings.
  2. Select Create New... from the Account Type dropdown menu.
  3. Enter the desired name into the field labeled Account Type Name.
  4. Check the appropriate permissions to be associated with this account type.
  5. Click Save Changes.
  6. You will be directed to a confirmation screen, asking if you want to add this account type.
  7. Verify that the information is correct. If so, click Save Changes. If not, click Cancel to end the process or Back to take you to the previous screen.
  8. You will be returned to the Control Panel where you will see a notification confirming the account type was added successfully.

 

Editing an Account Type

  1. In the Control Panel, click Settings.
  2. Select an account type from the Account Type dropdown menu.
  3. Check the appropriate permissions to be associated with this account type.
  4. Click Save Changes.
  5. You will be directed to a confirmation screen, asking if you want to edit this account type.
  6. Verify that the information is correct. If so, click Save Changes. If not, click Cancel to end the process or Back to take you to the previous screen.
  7. You will be returned to the Control Panel where you will see a notification confirming the account type was edited successfully.

 

Changing Personal Settings

  1. In the Control Panel, click Settings.
  2. Scroll down to Change Account Information.
  3. Input the updated information as desired.
  4. Click Save Changes.
  5. You will be directed to a confirmation screen, asking if you want to edit your account.
  6. Verify that the information is correct. If so, click Save Changes. If not, click Cancel to end the process or Back to take you to the previous screen.
  7. You will be returned to the Control Panel where you will see a notification confirming the account edited successfully.

 

Managing Ads on the Display

  1. In the Control Panel, click Settings.
  2. Scroll down to the Manage Display Ads title.
  3. Click Open Ad Manager.
  4. Click Choose File next to the ad you wish to replace.
  5. Select an image file using the file chooser.
  6. NOTE: The image file must be less than 200kb in size and have a .jpg file type

    NOTE: Images that are square look best. Images should be 300px by 300px in size

  7. Click Upload.
  8. You will be directed to a confirmation screen, asking if you are sure you want to overwrite the old file.
  9. Verify that the new image is correct. If so, click Save Changes. If not, click Cancel to end the process or Back to take you to the previous screen.
  10. You will be returned to the Control Panel where you will see a notification confirming the image was updated successfully.

 

Downloading Statistics

  1. In the Control Panel, click Settings.
  2. Scroll down to the Download Statistics File title.
  3. Select the month of the statistics you would like to download.
  4. Select the year of the statistics you would like to download.
  5. Select the category you would like the statistics to pertain to.
  6. Click Download.
  7. The file will show up in your web browser as a downloaded file.
  8. Click on the file to open the statistics
  9. Click Home on the Action Bar when finished to return to the Control Panel.